Per ulteriori informazioni:
info@ultrasolar.it | + 39 375 654 7596
UltraSolar
Progettazione ed installazione
Impianti e Pannelli Fotovoltaici
Privacy Policy
Privacy Policy
Privacy Policy for UltraSolar App (UltraSolar.it)
Last Updated: 12/02/25
Introduction
Welcome to the UltraSolar App (“the App”), an internal-use-only application designed to help UltraSolar S.r.l. employees and authorized personnel manage projects seamlessly from start to finish. The App offers functionality for tracking the progression of projects, from managing leads for sales staff to overseeing installations by technicians. This privacy policy outlines how we collect, use, and safeguard data processed within the App.
For any inquiries, you can contact us via email at: info@ultrasolar.it or visit [UltraSolar.it](https://UltraSolar.it).
1. Data Controller
UltraSolar S.r.l. (“we,” “our,” or “us”) is the data controller responsible for the processing of personal information within the App. This ensures compliance with data protection regulations, including but not limited to the General Data Protection Regulation (GDPR) and other applicable privacy laws.
For questions, please contact:
UltraSolar S.r.l.
Corso della Repubblica, 239, 04100 Latina LT
Email: info@ultrasolar.it
Phone: 375 654 7596
2. Data Collected
During the use of the UltraSolar App, we may collect the following types of data:
A. Personal Data
Information related to employees and authorized users:
- User Details: Name, email address, phone number, employee ID, and roles within the company.
- Login Credentials: Usernames and passwords for secure access to the App.
B. Project & Work Data
- Details of leads (including client information such as name, contact info, and project requirements).
- Records of project progress (tasks assigned, timelines, and status updates).
- Data on installation activities (including tasks performed by installers, location, and other related project specifics).
C. Device and Usage Data
- Technical details such as IP address, device type, operating system, and App usage analytics to ensure smooth and secure functioning of the App.
3. Purpose of Data Processing
We process collected data strictly for the internal functioning of the App and to support its intended use within UltraSolar S.r.l.:
1. User Authentication & Access Management: To provide secure access and manage user roles within the App.
2. Tracking Project Progress: To allow sales staff, coordinators, and installers to monitor and update project status in real time.
3. Internal Communication: To facilitate collaboration between departments such as sales, project management, and installations.
4. App Maintenance & Security: To monitor technical performance, address bugs, and ensure data security.
We will not use the data for purposes unrelated to the App’s use or share it with unauthorized third parties.
4. Legal Basis for Processing Data
We process personal information based on the following legal grounds:
- Performance of Your Employment Contract: Necessary for carrying out tasks or responsibilities assigned through your role at UltraSolar S.r.l.
- Legitimate Interests: Ensuring efficient operations, project tracking, and improved coordination within the company.
- Legal Obligations: Compliance with labor laws or other applicable regulations requiring secure and traceable handling of employee data.
5. Data Sharing and Transfer
Data collected within the UltraSolar App will not be shared with external third parties, except in cases where:
- It is required to comply with legal or regulatory obligations.
- Service providers assist us in hosting or maintaining the technical architecture of the App. In such cases, contracts with these providers ensure data protection compliance.
The data is stored and processed exclusively on servers located within the European Economic Area (EEA). We do not transfer personal data outside the EEA unless required by law or with necessary safeguards in place.
6. Data Retention
We retain personal and project data only for as long as it is necessary to fulfill the purposes described in this policy, or as required by law.
Retention periods are defined as follows:
- Personal Data: Deleted upon termination of your employment or role unless required for legal or auditing purposes.
- Project Data: Retained for the lifecycle of each project and archived securely for a maximum of [Insert Duration] years for historical record-keeping or regulatory compliance.
Once the retention period expires or data is no longer required, it is securely deleted or anonymized.
7. User Rights
As a user of the UltraSolar App, you have the following rights under the GDPR and other applicable laws:
1. Access: Request details about the personal data we hold about you.
2. Correction: Rectify inaccurate or incomplete personal data.
3. Deletion: Request the deletion of your personal data, provided it is no longer necessary for its original purpose.
4. Restrict Processing: Temporarily restrict the processing of your personal data.
5. Data Portability: Request a structured copy of your personal data for reuse.
6. Objection: Object to data processing if based on legitimate interests.
7. Withdraw Consent: Revoke your consent where processing is based on it (e.g., optional features).
8. Complaint: File a complaint with a data protection authority if you believe your rights are violated.
To exercise your rights, please contact:
Email: info@ultrasolar.it
Address: Corso della Repubblica, 239, 04100 Latina LT
8. Data Security
We implement stringent technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse. These measures include:
- Encrypted communications with secure protocols (e.g., HTTPS).
- Role-based access permissions to limit unauthorized access.
- Regular audits and security updates for the App.
Nevertheless, no system is completely immune to cyber threats. If a data breach occurs, we will notify affected users and relevant authorities promptly, as required by law.
9. Use of Cookies & Tracking Technologies
The UltraSolar App may utilize essential cookies or similar technologies to enhance functionality and App performance. These are strictly necessary and do not collect personal information for advertising or other external purposes.
10. Changes to the Privacy Policy
We reserve the right to update this privacy policy from time to time to reflect changes in the App, regulatory requirements, or processing practices. If a significant update occurs, users will be notified through the App or other appropriate channels.
11. Contact Information
If you have questions, concerns, or requests about this privacy policy or data protection within the UltraSolar App, you can reach us via:
UltraSolar S.r.l.
Corso della Repubblica, 239, 04100 Latina LT
Email: info@ultrasolar.it
Phone: 375 654 7596
To learn more about our company, visit: [UltraSolar.it](https://UltraSolar.it).
This Privacy Policy ensures your information is handled responsibly while using the UltraSolar App as part of our internal project management system. For further clarifications, please do not hesitate to reach out.
Data Controller: Fabio Iudicone
Email: info@ultrasolar.it